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<p><b>New page</b></p><div>{{#pagetitle:BCAUL Pilot project: Final report}}<br />
[[Main Page]] > [[Development]] > [[Development/Projects]] > [[Development/Projects/BCAUL Pilot]] > Final report<br />
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'''NOTE: ArchivesCanada.ca report delivered on March 31, 2009. BCAUL/ICA-AtoM Final Report delivered on June 30, 2009.'''<br />
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BCAUL Pilot Project has been completed and [http://memorybc.ca MemoryBC.ca] website has been active since August 2009<br />
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== Report Outline ==<br />
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'''Background to BCAUL'''<br />
*History and development<br />
*Why upgrade?<br />
**Server/support issues with legacy system<br />
**Multi-level description<br />
**More efficient upload from institutions to BCAUL<br />
**Long-term sustainability<br />
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'''Canadian archival network: context / directions / concerns'''<br />
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*See ''CCA/LAC Capacity Assessment Study'' (March 2008).<br />
*See ''CCA/LAC Joint Working Group on the National Catalogue'' report (April 2007).<br />
**Vision<br />
***Discover variety and richness of archival records in Canada<br />
***Greatest possible participation & use<br />
***Work cooperatively with Provincial, Territorial, Regional networks<br />
***Dynamic service and content tool<br />
***Multi-level description<br />
***Digital surrogate linking<br />
***Enriched search experience<br />
**System Requirements<br />
***Data model<br />
****Multi-level<br />
****Allow series-based<br />
****Add new elements<br />
****Digital content links<br />
****Network & repository directory<br />
***RAD compatible<br />
****Non-RAD compatible?<br />
***EAD<br />
****Mapped to RAD<br />
***Search<br />
****Google-like<br />
****Sort & filter<br />
***Transfer services<br />
****EAD Import/export<br />
****OAI Harvesting<br />
***Also: Technical Requirements implied by content of report<br />
****Workflow module<br />
****Search engine optimization<br />
****National repository identifiers (to be looked into by LAC Standards Dep't which already manages the Inter-Library Loan repository identifiers)<br />
****Virtual exhibits module<br />
****User statistics<br />
*Also: Server/support issues with LAC legacy system<br />
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'''Project review'''<br />
*Objective<br />
*Partners<br />
*Funding<br />
*Activities<br />
*Outcome<br />
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'''Findings'''<br />
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*RAD mapping & templates<br />
*BCAUL Legacy data migration<br />
*Direct data entry<br />
*EAD Import to ICA-AtoM (SFU AIS -> SFU ICA-AtoM)<br />
*EAD Export to ICA-Atom/BCAUL (SFU ICA-AtoM -> BCAUL)<br />
*OAI Harvesting<br />
**Needs testing<br />
**also: simple Dublin Core is not rich enough for archival description<br />
***need OAI with EAD<br />
*Searching and browsing<br />
*Digital content<br />
**How? When?<br />
*Documentation<br />
**existing ICA-AtoM user manual<br />
**new AABC tutorials<br />
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*Training<br />
**coordinators (informal)<br />
**users (AABC Conference workshop)<br />
***tutorials for re-use at later workshops<br />
*Installation & hosting<br />
**timing?<br />
**theming<br />
**static website<br />
*System administration<br />
**needs 1.1 features (Oct 2009) for full production phase:<br />
***import/harvesting workflow<br />
***ACL<br />
**ICA-AtoM release 1.0.5, March 9<br />
*System performance<br />
**needs testing<br />
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'''Impact / costs / issues'''<br />
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*Researchers<br />
**new interface feedback<br />
*Archival institutions<br />
**need to do technical survey<br />
***who uses BCAUL? Of those who do, which category will they fit in? EAD export, direct data-entry, export from 3rd-party system, legacy export (WORD documents, CSV, email)<br />
**standard export templates for common applications?<br />
***need results from technical survey<br />
***costs?<br />
**support for optional switch to ICA-AtoM?<br />
***training, hosting<br />
**need to maintain support (1-2 years) for existing import techniques/processes<br />
**communication plan? (reliant on volunteer hours)<br />
***FAQ<br />
****What is ICA-AtoM?<br />
****What is the ICA-AtoM/BCAUL Pilot?<br />
****How will it work?<br />
****How will it affect my process?<br />
****Do I have to use ICA-AtoM? (no, not if you don't want to)<br />
*****but do keep in mind that to qualify for NADP funding, your archival descriptions must be submitted to BCAUL<br />
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*AABC<br />
**legacy / new hosting contracts timing/costs<br />
**beta phase - get feedback from AABC community<br />
**user support<br />
***technical support<br />
***archival description support<br />
***regional workshops<br />
***tutorials<br />
****use case1: institution uses ICA-AtoM locally<br />
****use case2: institution logs into BCAUL and does data-entry<br />
*SFU<br />
*UVic<br />
*Artefactual / ICA-AtoM<br />
**new feature development (funded)<br />
***usability improvements, release 1.0.6 (early April) (Artefactual)<br />
***ACL (ICA)<br />
**new feature development (unfunded)<br />
***OAI with embedded EAD<br />
***import/harvesting workflow<br />
***search engine optimization<br />
***User statistics (integrate with statistics tool)<br />
***Virtual exhibits module (not critical)<br />
*ArchivesCanada.ca<br />
**Canadian Council of Archives<br />
***formal request to LAC to pursue ICA-AtoM option?<br />
**Library and Archives of Canada<br />
***business lead<br />
***technical lead<br />
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'''Conclusion'''<br />
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* [[Development/Projects/BCAUL Pilot|Back to BCAUL Pilot project main page]]<br />
* [[Development/Projects|Back to Development projects]]<br />
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[[Category:Development documentation]]</div>
Dan